MINUTES OF THE
REGULAR MEETING
OF THE DOWNTOWN PORT PERRY BIA
HELD TUESDAY, FEBRUARY 10, 2009 AT 6:00 P.M.
IN THE SCUGOG VISITOR & BUSINESS CENTRE
PRESENT:
Chair, Mr. Stewart Bennett Christy Stone-Curry
Vic-Chair, Terry Venner Birgitta MacLeod
Lana Crosbie Bill Minors
Susan Clearwater Amanda Jackson
ALSO PRESENT: General Manager - Kenna Kozak
Councillor Bobbie Drew
1. CALL TO ORDER
The Chair called the meeting to order at 6:00 pm.
2. DISCLOSURE OF PECUNIARY INTEREST
No member made a disclosure of pecuniary interest in any of the following matters.
3. MINUTES OF THE NOVEMBER 11, 2009 MEETING
RESOLUTION NO: 09-03
Moved by: Bill Minors
Seconded by: Lana Crosbie
THAT the minutes of the November 11, 2008 meeting be approved.
Carried
4. BUSINESS ARISING FROM THE MINUTES none
5. REPORTS
i. President’s Report: Some stores were open on Family Day. It was busy the whole weekend, probably because of the great weather.
ii. Treasurer’s Report: There are still a few allocations missing for the 2008 budget. The 2009 budget has been approved by Council.
iii. Advertising Report – Lana Crosbie
Diva’s Night: Friday, April 24, 2009. Christy Stone-Curry and Rob Curry will head this up. A planning meeting will take place on March 4 at 8:30 a.m. at the Piano Cafe. Advertising will be reviewed as part of the whole year plan. Lana will look at providing the graphics for the bag stuffer to members so they can print their own info on the back. She will also provide an electronic version that could be sent to members’ email contacts. The bag stuffer will be printed with Moonlight Madness info on the reverse.
Kenna has found a company for the wireless speakers; the goal is to have these ready for Ladies Night. This year we will have live music instead of a DJ.
2009 Advertising: Kenna will send a survey to members to gather information on their target markets and current advertising/promotion plans.
Lana is working on having the BIA business cards available for members to distribute.
An advertising planning meeting will be held soon. Lana, Stewart, Terri, Kenna and Birgitta will attend.
Taalwood is no longer on contract to plan our media. If it gets onerous we will look at hiring a replacement.
Upcoming Events:
Amanda Jackson agreed to coordinate the Fall Festival.
iv. Area Development – Susan continues to investigate new banners.
The Township is not participating in Communities in Bloom this year but the committee will continue with several projects and contests. The BIA should consider promoting a commercial/business competition to get everyone working towards beautifying the downtown area and should encourage businesses to coordinate their colours to give the street a unified look.
v. Councillor’s Report – Bobbie Drew
The recent announcement of funding for waterfront development is great news for Scugog. The Township has negotiated to purchase the old mill property at the foot of Queen Street. Current leases will be honoured and the payments will come from rental income. This will allow the Township to proceed with waterfront restoration. The recent funding will complete work from Birdseye park to Queen Street and include a traffic circle, 2 level parking garage, storm water management and other environmental issues. There are no current plans to change the Latcham Centre.
The first draft of the official plan is now open for public comment.
The Township has printed bookmarks to promote local events. The next one will cover May to August. Events can be submitted now.
The Scugog in Bloom calendar will be issued in time for the spring Garden Show. It is free but donations are encouraged. .
4. CORRESPONDENCE none
5. NEW BUSINESS
BIA Location: An ad-hoc committee of the BIA and Chamber of Commerce met to discuss future joint location and operations. This committee recommends that the Chamber and BIA relocate to new premises not shared with the Township. The space is in the same building as present but a different unit.
RESOLUTION NO: 09-04
Moved by: Bill Minors
Seconded by: Lana Crosbie
THAT the BIA Board accept the recommendation.
Carried
Parking Tickets Guests at the Piano Cafe have been receiving parking tickets recently and signage may be an issue as there are no signs to indicate no overnight parking or no parking over 3 hours on Queen Street. Signs are at the entrance to town. However, tickets are generally only given out if there are complaints.
Summer Street Closures: we need to start planning summer Sunday events now and booking the street closures. Stewart will talk to Julie Brock as she is heading this up. A farmer’s market would be a great addition to any of the events.
Heritage Designation the area being considered would include Mary Street and the backs of stores on Queen Street, a decision influenced by lessons learned from other towns. The area would not include local churches. Information about local by-law and heritage requirements should be given to businesses before they relocate in Port Perry so they are aware of the obligations. There is no resolution yet on how the heritage designation will affect requirements for full accessibility. The new legislation goes beyond physical accessibility but also includes communications for example.
6. ADJOURN
The next meeting will be held on Tuesday, March 10 at 6 pm.
